Academics » AES Handbook

AES Handbook

Enrollment

In-State Students

Students transferring from another Tennessee school must provide the following records: 

            1.   Certified copy of birth certificate 

            2.   Immunization record on the Tennessee required green form 

            3.   Proof of physical exam (on Tennessee green form above)

            4.   Copy of Social Security card (or proof of where you have applied for one)

            5.   Proof of residence (utility bill or rental/lease agreement)—Must be updated yearly 

            6.   Proof of guardianship (where applicable)

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Enrollment

Out of State Students

Students transferring from another state must produce all of the above (on appropriate forms) before they can be admitted.  Students must have a new physical if entering Tennessee schools for the first time.

RESIDENCY & RESIDENCY CHANGE

At anytime throughout the year, the parent changes residency, whether inside the City of Alcoa or outside the City of Alcoa, the school must be notified immediately.  If the parent notifies the school of the change in residency which is outside the Alcoa City Schools limits, the possibility of applying for tuition status may be offered if program and space allows.  In the event the school discovers without being notified by the parent that a change in residency has occurred and the discovered residence is outside the Alcoa City limits, the student will be dismissed immediately. 

2018-19

Alcoa Elementary School Handbook 

Where

Attitude +Effort = Success

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Because we value strong communication channels, we require your help in establishing these ties by reading this handbook with your child and returning this verification form below to your child’s classroom teacher.  We thank you for your support in this matter.

 

I have read the Alcoa Elementary School Handbook

and I have gone over this information with my child.

 

__________________________________________________

Student Name

  

__________________________________________________

Signature of Parent or Legal Guardian

 

___________________

Date

 

Please sign this sheet, tear off, and return to teacher.

 

Keep Handbook for your Reference

 

 

Student:_____________________________________________________

 

 

Teacher:______________________________         POD:_____________

 

 

Alcoa Elementary School Mission Statement:

 

ATTITUDE+ EFFORT=SUCCESS

 

Alcoa City Schools Mission Statement:

 

GRADUATING COMPETITIVE STUDENTS Through Building Relationships Rigorous Expectations Relevant Instruction

 

 

WELCOME TO THE 2018-19 SCHOOL YEAR

 

SCHOOL HOURS 7:45 A.M. - 2:45 P.M.

 

The school cafeteria holding area is open at 7:10 a.m. daily Monday through Friday.

The front doors open at 7:40 daily and closed at 3:30 p.m. daily except by appointment.

 

STARS Program, the after-school extended day program is open from after school until 6:00 p.m. for only those signed up and accepted into that program. Must be an Alcoa student.  Call 981-2617 for more information.

 

REQUIREMENTS FOR ENROLLING

 

In-State Students

Students transferring from another Tennessee school must provide the following records: 

            1.   Certified copy of birth certificate 

            2.   Immunization record on the Tennessee required green form 

            3.   Proof of physical exam (on Tennessee green form above)

            4.   Copy of Social Security card (or proof of where you have applied for one)

            5.   Proof of residence (utility bill or rental/lease agreement)—Must be updated yearly 

            6.   Proof of guardianship (where applicable)

 

Out of State Students

Students transferring from another state must produce all of the above (on appropriate forms) before they can be admitted.  Students must have a new physical if entering Tennessee schools for the first time.

 

RESIDENCY & RESIDENCY CHANGE

At anytime throughout the year, the parent changes residency, whether inside the City of Alcoa or outside the City of Alcoa, the school must be notified immediately.  If the parent notifies the school of the change in residency which is outside the Alcoa City Schools limits, the possibility of applying for tuition status may be offered if program and space allows.  In the event the school discovers without being notified by the parent that a change in residency has occurred and the discovered residence is outside the Alcoa City limits, the student will be dismissed immediately.

 

ATTENDANCE   POLICY

 

ABSENCES:

Students may have five (5) absences excused with a parent note per semester.  After five (5) parent notes, a doctor excuse, court excuse or death notice of an immediate family member will be required.  If the student fails to bring a doctor excuse, court excuse, or death notice of an immediate family member, the absence will be unexcused.  After five (5) total unexcused absences, a letter will be sent to the parent from the school advising parents of unexcused absences and notifying of Alcoa City Schools’ attendance policy.  A referral to truancy board will be made on the seventh (7th) unexcused absence.  If unexcused absences continue following an appearance before the truancy board, a petition or warrant will be filed with the Juvenile Court against the parent/guardian.

 

TARDIES/EARLY OUTS:

Students may have four (4) parent notes to excuse tardies per school year. All additional tardies/early outs will be unexcused unless a doctor’s note is provided.  After ten (10) tardies/early outs for the year, a letter will be sent to the parent advising them of the unexcused tardies/early outs and notifying parents of the Alcoa City Schools tardy/early out policy.  A referral will be made to the truancy board after the eleventh (11th) unexcused tardy/early out.  If truancy issues continue following an appearance before the Truancy Board, a petition or warrant may be filed with the Juvenile Court.

 

APPROPRIATE DRESS

The appearance of a student is primarily the responsibility of the student and the parents. We expect students to maintain an appearance that is not distracting or in any way disrupts the instructional program and learning process of the school. Clothing which is not appropriate for school wear includes: halter tops, short shorts, or shirts, bike shorts, tank shirts, shirts with offensive language, clothing which allows undergarments to be visible, no sagging of pants. All straps, belts, etc., must be fastened on clothing. Hats and/or baseball caps are not to be worn in the building. No shoes with wheels, no sandals/flip flops on PE day. When a student's appearance is felt to be detrimental to the school program, the parents of the student will be contacted and the student sent home or appropriate clothing will be brought to the student. The principal and teachers are responsible for making decisions concerning appropriate dress.  

 

SCHOOL ACCIDENT INSURANCE

Accident insurance is available to students at a nominal charge. Insurance forms explaining the different types of coverage will be sent home early in the school year. All students must provide proof of accident insurance coverage in a family policy or school policy.  Students transferring to Alcoa Elementary after the opening of school may also secure the student accident insurance by making application at the time of registration. Students participating in field day, field trips or any other school-related extracurricular activity must present proof of hospitalization through the school policy or family policy before participation will be allowed.  Participation in any field trip must have written permission with this information included PRIOR to the child being allowed to participate.  Verbal permission is not permitted.

 

EMERGENCY INFORMATION 

In case of emergency, each student is required to have on file at the school office the following information: 

1. Parent(s) or guardian(s) name(s) 

2. Complete and up-to-date address  --updated when changed

3. Parent(s) home phone, mobile phone and work phone  --updated if changed

4. Emergency phone number of friend or relative –updated when changed

5. Physician's name and phone 

6. Medical alert information 

7. Authorized person(s) allowed to pick up child 

               8.The Parent/Guardian is responsible for keeping information updated. Use SKYWARD ID and login

                   information given to you at the beginning of the school year.

 

MEDICATION

No school official or teacher can dispense medication to students except in unique situations in which a child's health is dependent upon medical aid.  Only the principal or the principal's designee or the school nurse can administer the medication to a student who is required to take oral medication during school hours when the parent cannot be at school to administer the medication. Written instructions signed by the parent are required and the parent must fill out the official medication form found in the office. The medication must be delivered to the nurse's office in person by the parent or guardian.  Nonprescription medication must be in original medicine bottle and may only be administered only with the written request and permission of a parent or guardian. Prescription medications require a signed permission by the parent. The medicine must be in the original prescription bottle that has directions and current date clearly marked.  Medicines must be stored and given in the school nurse’s office. The school does not furnish any medicine, including aspirin or Tylenol.  Inhalers must be registered with the school nurse.

 

ILLNESSES

If a student becomes too ill to remain in class, the school will contact the parent by phone and recommend that the student be picked up. The school must have an updated, working phone number on the emergency contact card to reach parents. The school has no facilities to attend to your child while he/she is waiting for the parent to arrive. Please do not send sick children to school and please pick the sick child up as quickly as possible.  They will sit in the office until the parent arrives; Alcoa Elementary does not have a clinic.

 

A student that contracts a contagious disease or condition, such as pink eye, chicken pox, ringworm, impetigo, or pediculosis (head lice) will be sent home from school and must remain home until the condition or disease is corrected and a written statement from the Doctor indicating the condition is no longer contagious.  Students contacting pediculosis (head lice) cannot return to school until all nits are gone. The child is excused only for the day they are sent home with head lice, not subsequent days.   Parents will also be contacted to pick up their child if the child's temperature is 100 degrees or above and in all cases of vomiting.

 

ACCESS TO STUDENT RECORDS

Parents or legal guardians have access to all permanent records at the school pertaining to their children. In order to view the records, parents or legal guardians must sign an access form. Please call the office at least one day in advance to arrange a time to view your child's records. 

 

BEHAVIOR EXPECTATIONS

School Wide Behavior Expectations:

·  Be Respectful

·  Be Responsible

·  Be Your Best

 

Positive Behavior Plan is a school-wide initiative designed to implement proactive strategies that will minimize inappropriate behaviors.  This method utilizes multi-level practices to provide systems of support throughout the school setting.   Faculty and staff members model and directly teach the expectations, establish routines, and provide positive reinforcement for all students.  As a result, students will learn the social skills necessary to be successful in the future. 

 

Alcoa Elementary School’s Positive Behavior Plan is a three-tiered system for behavior management, just as RTI2 is the three-tiered system for academic instruction and intervention. Students will receive additional support as needed to meet individual needs.

 

BULLYING POLICY

The Alcoa City Board of Education has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited.1

 

This policy shall be disseminated annually to all school staff, students, and parents. This policy shall cover employees, employees' behaviors, students and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop. If the act takes place off school property or outside of a school-sponsored activity, this policy

is in effect if the conduct is directed specifically at a student or students and has the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the education environment or learning process.

 

Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of violations of this policy.

The full ACS policy can be found at www.Alcoaschools.net under Board Policies #6.304.

 

BUS RIDERS

Clabough Bus Lines—John Clabough Owner---970-3474

 

All bus riders must follow Clabough Bus Lines rider expectations.  Failure to comply with the bus rules could result in the following: a) the student could be suspended from riding the bus by a school administrator or bus supervisor; b) the receipt of a third conduct notice from the bus driver will result in the student's bus privileges being suspended for three days.  Please call the school when you have questions.

 

BICYCLES / SKATEBOARDS / WHEELED SKATES

 

Students should observe the following regulations if he/she rides a bike to school: 

            1. Ride on the right hand side of the street with traffic. 

            2. Only one child to a bicycle. 

            3. Dismount when crossing the street to enter the school grounds. 

            4. Walk bicycles on the sidewalk adjacent to the school and on school grounds. 

            5. Park and lock bicycle in the bike cage. 

            6. Ride bicycle to and from school but never ride them during the school day.

                                (recess, etc.) 

            7. Skateboards should not be ridden to school or on school property at any time.

            8. Wheeled skates/shoes are prohibited at school.

 

DISMISSAL

Clabough Bus riders and Boys & Girls Club students are dismissed to the busses at 2:40.  Car riders are dismissed at 2:45 from their pods to the pick-up areas relative to dismissal sides of the building.  The Alcoa Duck Pond is not considered a designated place to pick up children after school.  Events that occur at the Alcoa Duck Pond are out of our jurisdiction to correct.  There is no school personnel supervision available for that area.  Due to possible safety issues that could arise at the duck pond, parents are strongly advised to drive up to the building to pick up their children when school dismisses daily.  If you have multiple students for car pick-up, please arrange for the older sibling to GO TO the younger sibling to make it more convenient for you to have one (1) pick-up point. 

 

FIRE DRILLS OR FIRE

Fire drills are required by law and are held periodically so orderly evacuation of buildings may be accomplished without panic. Instructions are posted in each pod. Students should acquaint themselves with these instructions. After the alarm, everyone is to walk quickly out of the building without wraps or books.  No talking or visiting is allowed.  Students remain together in class groups so the teacher can call roll and account for all students.  The signal for fire or drills is a continuous fire alarm signal. 

 

TORNADO DRILLS OR TORNADO

Mandatory tornado drills are conducted each year.   People in the main building will move immediately to the designated areas. They should be prepared to protect themselves from falling debris.  People in the gym should move as quickly as possible into the dressing rooms in the gym. People in the music room should move to the hallway outside the music room area. People in the theater should remain and those in the lunchroom commons should move to the theater area as quickly as possible.  People in the classrooms should move as quickly as possible to the inter area of the classroom close to the coat areas.

 

EMERGENCY EVACUATION

In the event of an emergency that results in a total evacuation of the building, the student pick-up location is First Baptist Alcoa Family Life Center located at 819 Gilbert Street.  Listen to the media stations listed under the “Inclement Weather” section of this handbook for those call letters and television stations.  We will also make use of the Emergency Phone Alert System using the phone numbers the parent supply. 

 

LUNCH AND BREAKFAST

 Students are expected to conduct themselves as ladies and gentlemen when eating in the cafeteria. No food is to be taken out of the cafeteria.  Alcoa Elementary School participates in the National School Lunchroom Program. Lunch and breakfast are available to all students. 

 

The 2016-17 prices for breakfast and lunch are as follows:

 

Student Prices:

Breakfast = Free for ALL Students       Lunch=$2.50

 

Adult Prices:

Breakfast    = $2.00                                Lunch=$4.00

 

Students are issued a lunch number to use when they go through the food line.  Payment for Breakfast/Lunch can be made in the cafeteria between the hours of 7:10 a.m. and 7:45 a.m. daily. Students who pay on a day-by-day basis will pay as they go through the lunch or breakfast line. Parents may also come in to deposit a dollar amount of their choosing into their child’s account. 

 

As a system-wide policy, a student is allowed to “charge” up to 3 meals.  Once the new computer system registers that a student has reached that limit of 3 meals charged, it will not allow any further charges.  If a student does not have money or a plus balance in the computer for breakfast or lunch a charge will be (minus debt) indicated in the computer. This charge should be paid the following day. If a student’s charges reach $10.00, one of the following options will occur until the charges are taken care of by the parent:

1.      The child can bring money daily to cover the cost of the lunch of their choice; or

2.      The child will be given an alternative lunch consisting of a peanut butter jelly or

         cheese sandwich, fresh raw vegetables and milk.

 

- All charges will be paid before a student can receive a progress report.

- No carbonated beverages of any kind in the cafeteria.  These cause quite a disturbance in the cafeteria and often result in breakage or spewing prior to even going to the lunchroom.

 

Breakfast is served at 7:10 a.m. and closes at 7:40 a.m. daily. Lunch is served from 10:55 a.m. until 1:15 p.m. daily. Students must arrive at school by 7:35 in order to participate in the breakfast.

 

Check your child's schedule for specific time they eat lunch; you are welcome to come visit for lunch.

 

 

HOLIDAY & BIRTHDAY PARTIES During Lunch times

Please see your child’s teacher regarding parties at any time at AES.

 

CAFETERIA RULES AND POLICIES

Teachers are given a duty-free lunch and para-professionals supervise lunch each day.  We encourage parents to visit their child for lunch from time to time.  Please help us enforce the following:

1.     Parents must sit at the designated class area with their child because of limited space issues.

2.     The student’s lunch schedule cannot be altered if a parent happens to be running late for the child’s lunch.  This greatly hampers the instructional time of the student.  Each student must eat during their designated 30-minute lunchtime and leave with their class when the teacher picks up the class.

 

SCHOOL CLOSING DUE TO INCLEMENT WEATHER

 

The school board has ruled that the superintendent of schools must make the decision if school is to be changed from a normal day due to bad weather. If school is canceled due to weather conditions, the announcement will be made as soon as possible.  The Alcoa All Call system will notify you according to the information you have given us in Skyward: phone call, text and/or email.

 

In case of severe weather, the official announcement for closing may be heard over the radio and television stations. The local radio station is WGAP 95.7 and 1400.  Listen to the radio do not call the school.  The television stations are WATE Ch.6, WVLT Ch.8, and WBIR Ch. 10.  The Director will also utilize the Parent Notification System of calling parents using the contact information you supply us with on the enrollment form.  If those numbers change, we need to be notified immediately.

 

GRADE REPORTS

Parent-teacher conference dates will be scheduled during the school year. Standards Based Report Cards will be sent home for the first, second, third, and fourth nine weeks on the last day prior to the breaks.  A parent/teacher conference provides an excellent opportunity for parents and staff to discuss the welfare of a student; therefore parents are encouraged to contact the school to schedule a conference any time the need arises.  Year End Report Cards will not be issued if library fees or cafeteria fees remain. 

 

 

Grading Period

 

 

Report Cards

 

First Grading Period

 

September 28, 2018

 

Second Grading Period

 

December 19, 2018

 

Third Grading Period

 

March 8, 2019

 

Fourth Grading Period

 

May 23, 2019

 

PROMOTION POLICY

The determination of whether a pupil is promoted or placed in the same grade is made by appropriate school officials. T-C-A- 49-6-3101 (f); 49-6-3102, et. seq. The parent/guardian will be notified immediately when a student is experiencing academic difficulties. The staff and parent/guardian will maintain close contact throughout the second semester concerning the status of the student.  According to Alcoa City School Board Policy, in all cases, the final decision rests with the teacher and administration of the school.

 

SCHOOL VISITORS

 Parents are always welcome to visit the school for purposes of observation. Any visits during the school day should be for that purpose only, unless a conference time with a teacher has been prearranged. Conferences and visits must be planned with a one-day notice. Teachers and students work on a planned schedule and program. Unnecessary interruptions consume time and hinder the program.  For this reason, teachers are not allowed to leave their students when parents want to drop in for a conference.

For the protection of the students and security in the school, it is required that any person entering the building during the school day come directly to the office before going to any other part of the school.  A Visitor’s Pass must be worn after registering with the front desk.  Student visitors are not allowed without expressed permission from the principal.

 

TEXTBOOKS and LIBRARY BOOKS

Although most textbooks are classroom sets, there are occasions when textbooks are issued to the student.  In this case, each book is numbered and student names are written in the books each year.  Students are responsible for the care and accountability of their issued books.  In the event that the book is damaged or lost, the parent is responsible for replacement cost of the book.  Also, report cards will not be issued until the debt is cleared at the end of the year.

 

Library books may be checked out when the library is open. A student who has damaged or lost a book is responsible for paying for the price of the book. The library is a classroom and the same proper behavior is expected in the library as in the classroom.

 

LABEL EVERYTHING & LOST AND FOUND

 

Please label all clothing, lunch boxes, and bags with the student's name.  Lost and Found is located in the breezeway closest to Katie’s Garden.  PLEASE look for lost items in that area.  All unclaimed items will be donated to Blount County Coats for the Cold at mid-year and the end of the year.

 

BRINGING THINGS TO SCHOOL

The only time students should bring toys, games, etc. to school is when the teacher instructs them to do so. The students will assume responsibility for any items brought to school.

 

Items specifically not to be brought to school include, but not limited to, are cell phones, collectible cards, electronic games, radios, cameras, tape recorders or other equipment. Sports equipment should also be left at home.  Any item that has to be taken from a student will not be given back to the student; the parent will have to pick up the item(s).

 

RELEASE OF STUDENT

Parents or guardians must report to the office to sign students out of school. The Alcoa Elementary School does not release students as the result of a phone call; this is a protection for the child as well as the parent.  Students leaving the school during the school day must be signed out in the office and accompany the child from the building. 

 

TELEPHONE MESSAGES

Messages for staff or students will be sent to voice mail of each employee.  Teachers are required to check their voicemail periodically throughout the day.  Students are not called to the phone unless it is an emergency.

 

PARENT ADVISORY MEETINGS

Monthly Parent Advisory Meetings are held to facilitate open communication between the school and our parents.  Parent Advisory Meetings are held at 8:00 a.m. in the AES Theater.

 

2018-19

Parent Advisory Meeting Dates

September 6, 2018

November 29, 2018

February 7, 2019

April 2, 2019

 

 

FEDERAL AND STATE NOTIFICATIONS

For the most current and up to date Federal and State notifications and web locations, please refer to the Alcoa City Schools tri-fold folder given to each student within the system upon enrolling for the current school year.  These notifications can also be found at www.alcoaschools.net web site.

 

ACS  BOARD  POLICIES

 

For a complete list of all Alcoa City School Board Policies in their entirety, please visit www.alcoaschools.net, click on Board of Education on the left side of the screen. 

 

 

AES Party Policy

Please see your child’s teacher regarding their classroom Party Policy. Any food products brought to share with the class need to be store purchased to avoid food allergies.